Business Process Automation
Provide visibility into your organization’s business processes resulting in a faster time to market and competitive advantage.
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HDT Global
Overview
Procurement and payment processing as a military supplier is important to manage appropriately and within the context of company and government business rules. Auditability and visibility are also critical. Having to adhere to rigorous governmental rules coupled with a fast-paced, private equity ownership environment, the invoicing process was a prime candidate for automation at HDT.
With SAP as the primary system of record, any automation efforts required easy SAP integrations while layering on the benefits of workflow control. HDT wanted to not only automate the process but streamline AP processes to one location.
Key Challenges
Complexities such as PO line-item matching, touching invoices that are normal recurring items, and determining approvers by type of invoice all consumed valuable time spent by accounting personnel. These complexities resulted in:
Duplicate payments
Late fees
Human error
Employees couldn’t keep up with the volume
Results
CPS and HDT worked together to develop a robust front to back automation solution that introduced Optical Character Recognition (OCR) technology and enterprise workflow to the organization. The OCR technology reads the data from the invoice and outputs it to an Excel file. Then a workflow is triggered to confirm approval or automatic payment. HDT now has a workflow solution that decreases manual tasks and only presents invoices that require review/approval to the appropriate employee. CPS Process BI is in place to provide near real-time metrics of all processes and tasks and to track KPIs for accounts payable.
0%
time spent manually keying payables into SAP
75%
decreased processing time for invoices
100%
increased potential for exercising available discounts
100%
visibility into the AP process
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